E-MAIL address part-2

 

E-MAIL address

                                            

An e-mail address is a combination of a User name and a domain name that identifies the user so he
or she can receive messages. Your user name is a unique combination of characters that identifies
you and it must differ from other user names located on the same mail server. Your user name
sometimes is limited to eight characters and often is a combination of your first and last names, Such
as the initial of your first name plus your last name. You may choose a nickname or any combination
of characters for your user name, but others may find unusual combinations harder to remember.

Parts of E-mail Address

An e-mail address consists of two parts separated by the ("'@") symbol.

                             

The last few characters in an e-mail address usually indicate the type of organization or country to which the person belongs.

                    

Selecting an E-mail Address

The server will let you choose a user name the moment you open an account. Your user name has to
be the name that hasn't already been chosen by anyone else. So it is recommended that you use a
combination of letters and numbers. For example, a user name Manya Minhas, whose server has a
domain name of rediffmail.com might select m_minhas as her user name. If rediffmail.com already
has m_minhas (for Mona Minhas), Manya would have to select a different user name, such as
many amines or manya_minhas. Many users select a combination of their first and last names so that
others can remember it easily, though nicknames and other combinations can also be used.
You cannot use commas, spaces, or brackets in your e-mail address but hyphens and underscores can
be used.

Parts of E-mail Message.

When you are in the process of writing an
-mail message, you have to deal with
several parts of the message, like From:, To0,
CC:, Bcc: and Subject

 

From: 

A person who is sending the e-mail message, his e-mail
the address is written in this section.

                                

TO: 

A person who is receiving the e-mail message, his e-mail address is written in
section.

                                        

Cc: 

It stands for carbon copy. It is an exact copy of the message. A person who is not
directly involved, but you would like the message to be known to him, his e-mail address
is written in this section.

                                        

                                        

Bcc:

 It stands for blind carbon copy. If you want to send the same
message to several people, without knowing them that others have also
received the same message, you can take the help of the Bcc.

                                            

Subject:

 The very short content of your message is written in this section. For
For example, if you are sending a resume in your e-mail, you can write a Resume in the
Subject section.

                                    

CREATING MESSAGES

For creating an e-mail message you should follow these topics.

Writing Style:

 Make sure every message you send is clear, concise, and
contains no spelling or grammatical errors. Also, make sure the message will not
be misinterpreted.

Smileys: 

You can use special characters, called smileys or emoticons, to
express emotions in messages. These characters resemble human faces if
you turn them sideways.

Abbreviations: 

These are commonly used in messages to save time while typing.
e.g.,

FAQ=frequently asked questions
BTW=by the way

Shouting: 

A MESSAGE WRITTEN IN CAPITAL LETTERS IS ANNOYING AND HARD TO READ. THIS IS
CALLED SHOUTING. Always use upper and lower case letters when typing messages.

Signature:

 At the end of every message, you send in an e-mail program you can add information
about yourself. This is called a signature. This prevents you from having to type the same information
over and over again. Your name, e-mail address, occupation, or favorite quotation can act as your
signature in your e-mail message.

SENDING A MESSAGES

A message can be sent to exchange ideas or
request information. When a message is
sent, it is wrong to assume that person will
read the message right away. People may not
regularly check their messages and hence
your message may not be read quickly

Compose Offline:

 When you write an e-mail message see to it that you are not connected to
Internet. When you finish writing all your messages, you can connect and send the messages all at
once. Since you do not have to pay for the time you spend writing the e-mail messages, it will
save you a lot of money.

Use the Address Book: 

An address book is provided by most e-mail programs where you can
store the e-
mail addresses of people you frequently send messages to. It saves you from having to
type the same addresses over and over again.

Bounced message: 

A message that returns to you because it cannot reach its destination is
called a bounced message. A message usually bounces because of typing mistakes in the e-mail
address. So make sure you check the e-mail address for accuracy before you send the message.

Attach a message: 

A document, picture, sound, video, or program can be attached by you to a
message you are sending. The computer receiving the message must have a program that can view or
open the file.
Because many computers on the Internet take a long time to transfer messages with large attached
files, you should try to keep the size of an attached file under 150 kB (kilobytes).

E-MAIL VIRUS

Most of the doubtful e-mail messages spread viruses. They come in form of files
attached with them. The spread of viruses is a threat that needs to be tackled. The
simple text mail without any attachment doesn't contain the virus.

What is a virus?

A virus is a damaging computer program that can be dangerous for your files
and other systems. It negatively affects or infects your computer without your
knowledge and alters the working of the computer.
Viruses are activated on your computer in three basic ways: (1) opening an infected file, (2) running
an infected program or (3) if you have an infected floppy disk in the disk drive and you boot the
computer with it.
E-mail is the most common source of viruses. The files that come attached with e-mail are potential
virus carriers. Before opening any e-mail attachment, one should be sure that the e-mail message is
from a trusted source. You should immediately delete any e-mail received from an unknown source
without opening or executing the attachment.

                                                                

How a virus comes into your computer?

A virus program gets created by a programmer. The virus is hidden in a Word document and the
Word document is attached to an e-mail message. The Internet is used to send an e-mail message to
users around the world, who are millions in number.